1. Identify the exact product
Begin with a product name and a reference that describes what you expect.
- Give the variety, grade, model or part number where relevant.
- Include a drawing, specification sheet or photo when words alone are unclear.
- List essential requirements separately from flexible preferences.
2. State quantity and unit
Use a unit that matches your purchase brief.
- Give the quantity per product, size, design or variant.
- State kilograms, metres, square metres, pieces or another explicit unit.
- Mention whether the request is for a sample, trial order or planned repeat requirement.
3. Give the route and timing
The brief should say where the goods are intended to go and when you need them.
- State the destination country, city or port.
- Name a preferred country of origin or say you are flexible.
- Give the target date and ask for delivery responsibilities to be set out in the quotation.
4. Explain packing and documents
Share the requirements you already have from your customer or project.
- Give individual pack size, outer carton preference and any artwork.
- List requested tests, labels, standards or documents by name.
- Identify details that still need review before an order is agreed.
5. Review the written quotation
Use the final written terms to check that both sides are discussing the same requirement.
- Check product specification, quantity, unit, currency and packing.
- Check sample arrangements, lead time, payment stages and delivery terms.
- Ask for unresolved points to be confirmed before accepting an order.
Put your brief into an enquiry
Add the product, quantity, destination and any reference documents you have. Review the message before you send it.
Start an enquiry ↗